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Upcoming Calls Overview

The Upcoming Calls section displays all scheduled meetings where BuildBetter can potentially join and record. This includes:
  • Calendar-synced meetings
  • Manually scheduled recordings
  • Recurring call series

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Viewing Scheduled Calls

Calendar View

See calls organized by day/week/month

List View

Chronological list with details

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Call Information Displayed

  • Meeting title and time
  • Participants
  • Recording status
  • Bot join status
  • Meeting platform

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Bot Rules Configuration

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Setting Up Bot Rules

1

Access Bot Settings

Navigate to Bot Rules in workspace settings
2

Configure Triggers

  • Define keywords
  • Set participant rules
  • Specify time constraints
3

Test Rules

Verify rules against upcoming meetings

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Managing Recordings

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Before the Call

  • Preview bot join status
  • Adjust recording settings
  • Add custom labels/tags

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During the Call

  • Monitor recording status
  • View real-time transcript
  • Add markers/notes

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After the Call

  • Access recording immediately
  • Review auto-generated summary
  • Share with team members
Bot rules require proper calendar integration and meeting platform permissions to function correctly.

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Best Practices

Rule Organization

Create clear, specific rules to avoid conflicts

Regular Review

Periodically audit and update rules

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Privacy Considerations

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Default Privacy Settings

  • Participant-only access
  • Workspace-wide visibility
  • Custom access rules

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Compliance Settings

  • GDPR requirements
  • HIPAA compliance
  • Data retention rules
Always inform participants when a call will be recorded by BuildBetter.

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Troubleshooting

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Keyboard Shortcuts

ActionShortcut
View CalendarCmd/Ctrl + Shift + C
New RuleCmd/Ctrl + Shift + R
Toggle ViewCmd/Ctrl + T
Use the search bar to quickly find specific meetings or rules.